How to Batch Import Outlook Data File to Office 365? Best Guide

Summary: - Are you faced with the issue of importing your Outlook data file (.pst) in Office 365? Maybe you are upgrading to a new device, migrating over to a cloud-based interface, or simply looking to back up your precious emails and contacts. You have come to the right place. Importing Outlook data to Office 365 isn't easy, but having the right tools makes it really easy. We shall hence outline a step-by-step guide on how one may import their Outlook data file into Office 365.

An Outlook Data File is a file format that Microsoft Outlook uses to store email messages, contacts, calendar entries, and other data. PST files are useful for archiving and backing up Outlook data so that one can easily transfer or restore email information.

Office 365 is a cloud-based suite of productivity developed by Microsoft. It offers the applications, which include email, word processing, spreadsheet analysis, and presentation design. Office 365 allows the user to have access to files and applications anywhere, on any device, and collaborate with others in real time.

Note: - MSG is actually the file format of Microsoft Outlook that saves individual email messages, not the whole Outlook data file.

Why Import PST to Office 365?

1. All email data is consolidated into one easily accessible location.

2. Email, contacts, and calendars can be accessed from anywhere with an internet connection.

3. Microsoft robust security features will be used to protect data.

4. Easy sharing and collaboration with colleagues.

5. Data is automatically backed up and less likely to be lost.

6. Storage and resources can easily be scaled according to needs.

7. You will get new features and updates from Microsoft.

Now that we've explored the benefits of importing PST to Office 365, let's dive into the manual method, which involves a step-by-step process to upload your PST file to Office 365.

#1. Manual Way to Upload PST file to Office 365

1. Open the Office 365 tool on your computer.

2. Click on File, then on Open & Export, and then Import/Export.

3. Select Import from another program or file and then Next.

4. Select Outlook Data File (.PST) and click Next.

5. Select the "Browse" to find your pst file and choose that, open.

6. Now, select Do not import duplicates and click Next to finish the process.

Limitations of Manual Method

1. The manual process is time consuming especially with large PST files or multiple files to import.

2. Manual import process is susceptible to human errors, leading to data loss or corruption.

3. Office 365 has limited file size, which can import PST files. It is one of the problems when dealing with large files.

4. This method requires the manual mapping of PST file folders to Office 365 folders, which is very time-consuming.

5. Manual method may not support corrupted or damaged PST files, which can result in data loss.

6. Manual method requires technical expertise and familiarity with Office 365 and PST file import process.

#2. Pro Solution to Bulk Open PST file in Office 365 with All Information

You can give BitRecover PST to Office 365 Migration Tool a try. This is a highly accessible solution that makes it easy for you to migrate PST files to Office 365 webmail. With this tool, you can directly import PST files to the Office 365 webmail directly, thus easily accessing your email data in the cloud. You can also migrate specific folders from PST files selectively to your webmail account in Microsoft 365.

Key Steps to Import PST to Office 365 using Software

1. Download and install the PST to Office 365 migration tool into your computer. When you have the tool installed, run the software to initiate the migration process.

2. Select the PST files you want to move from your computer. The tool offers two options to add mailboxes: select files or folders.

3. Browse and select PST files that you want to upload into Office 365.

4. Select specific folders from PST which are to be migrated to Office 365.

5. Choose the saving format as Office 365 to let it open the PST file in your mailbox of Office 365.

6. Enter office 365 login credentials to successfully migrate.

7. If you are an Office 365 admin, you can map different PST files to different Office 365 user accounts.

8. Log in to your Office 365 webmail and verify that the PST files have been successfully migrated to your account.

Notable Features of Professional Solution

1. Direct PST to Office 365 Migration: Migrate PST files directly to Office 365.

2. Batch Migration: Upload multiple PST files to Microsoft 365 (OWA) accounts in bulk.

3. Complete Data Migration: All data from the PST file will be transferred, including emails, contacts, calendars, and tasks, to Office 365 online.

4. Selective folder migration: Migration of specific folders from PST files to Office 365 webmail accounts.

5. Preview Email Folders: Display all email folders before migrating to Exchange Online.

6. Seamless Calendar Migration: Migrate Outlook calendars directly to Office 365 online cloud accounts.
   

Concluding Words

Migrating PST files to Office 365 allows for centralized data and access. However, if done manually, it is cumbersome, error-prone, and file size limitations are also an issue. BitRecover PST to Office 365 Migration Tool offers a simple process with the options of batch migration, selective folder migration, and direct migration, making it a more efficient and reliable method.